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Terms & Conditions for Renters

The following are the Terms and Conditions that renters must agree to hold a class, meeting, or event at the SCLO Grange.  

Copies of this agreement in .docx and .pdf file formats are attached at the bottom. Renters should download and print

out one of the two attached versions, read, sign, and send to the SCLO Grange: 1900 17th Ave, Santa Cruz, CA 95062.

SANTA CRUZ LIVE OAK GRANGE TERMS AND CONDITIONS FOR RENTERS

1. The rental rate for non-profit organizations is $25 - $35/hr depending on the meeting or event. Minimum rental is for two

 hours entry to exit. There is an additional $25-$50 fee if the kitchen is used. 

2. The rental rate for private groups is $40 - $50/hr. There is an additional $25-$50 fee if the kitchen is used. Permission to rent

 the hall for private events will be at the discretion of the Hall Rental Manager in consultation with the Grange President.

 Minimum rental is for two hours entry to exit. 

3. A rental fee is charged from the time a renter enters the hall until the time they leave the hall in the same condition they found

 it. Rental fees are due one week in advance by printed check (at least name and local address), and there are no refunds if the

 event is canceled.

4. Renters must remit a $100-$300 dollar cleaning deposit (to be determined by the Rental Manager) via a separate printed

 check, also due one week before the event. The renter will be charged appropriately (minimum $25) if the hall is not left in the

 condition it was found, or if they go substantially beyond their indicated end time. The balance will be sent to the renter by

 check within two weeks. Otherwise, the deposit check will be returned by mail or destroyed at the request of the renter.

5. All renters for events or meetings not sponsored by the SCLO Grange must have their own minimum $1M liability insurance. A

 certificate from their insurer that indemnifies the SCLO Grange as an additional insured for the event must be received by the

 Grange one week before the event. Renters will be held liable for any damage done to the hall by themselves or any of their

 guests not due to normal wear and tear. The Hall Rental Manager will inspect the hall following an event to determine whether

 or not such damage has occurred. 

6. The renter has been issued _______ key(s) to the hall.  The renter agrees to not make copies of the key.  If the renter loses their key(s), 

  they shall notify the hall manager immediately and pay $10 for each replacement copy.  All keys shall be returned to the hall manager

  immediately upon termination of their classes or meetings. 

7. In consideration for our neighbors, events must end by 10:00PM on any weeknight or Saturday. Events on Sundays are limited

 to between 1:00 - 6:00PM. The volume of amplified music must be moderated. 

8. At the discretion of the Hall Rental Manager, alcohol will be permitted for an event. The renter must provide an additional

 alcohol rider to their indemnification of the Grange Hall for the event.

9. In the case of a large event, renter will assign responsible persons to oversee security and parking and direct people to the

 overflow parking site when necessary. If the renter cannot provide such personnel, then an additional fee of $20/hr (minimum 1

 hour) will be charged to staff the parking lot on the front end of the event.

10. The Grange has a zero-waste event policy. All effort should be made by renters to produce as little trash as possible by using

 materials that can be reused, recycled, or composted. Renters must recycle and haul away their own trash. 

11. Renters are required to print and sign these Terms and Conditions and mail an original signed copy to the SCLO Grange with

 their rental and deposit checks and certificate of insurance in advance of their event.
 

I AGREE TO THE ABOVE TERMS AND CONDITIONS, AND HEREBY WAIVE, RELEASE AND DISCHARGE THE LIVE OAK GRANGE,

 ITS OFFICERS, MEMBERS, AGENTS AND EMPLOYEES, FROM AND AGAINST ANY AND ALL LIABILITY FOR ANY LOSS, PERSONAL

 INJURY OR PROPERTY DAMAGE THAT MAY ARISE OUT OF, OR IS IN ANY WAY CONNECTED WITH MY RENTAL OF The LIVE OAK

 GRANGE HALL.

.

________________________________________________ _________________________________________________

Signature of Renter and Date:


_________________________________________________ _________________________________________________

Printed Name of Renter Name of Business or Organization



_________________________________________________________________________________________________________ 

Day(s) and Time(s) of Grange Hall Rental



________________________________________________ 

Daytime Contact Phone Number of Renter



__________________________________________________

E-mail Address of Renter



___________________________________________________________________________________________________________

Billing Address of Renter (City, State, Zip)

ĉ
Daniel Feldman,
Nov 14, 2017, 3:22 PM